GENERAL INFORMATION
REGISTRATION INFORMATION
HOTEL AND TRAVEL INFORMATION
EXHIBITOR INFORMATION
SEMINAR PROPOSALS
CONFIRMED SEMINAR SPEAKERS
GENERAL INFORMATION
What are the dates for OSP EXPO 2013?
Education: October 8 – 10, 2013
Exhibits: October 9 – 10, 2013
Where will OSP EXPO take place?
Dallas Convention Center
650 S Griffin Street
Dallas, TX 75202
214.939.2750
How do I add my name to the OSP EXPO mailing list for future information?
Click here to add your name to the mailing list for periodic updates.
How do I obtain an International Letter of Invite to OSP EXPO 2013?
Send an email request to Laura Salomon, OSP EXPO Event Manager at laura@pracom.com. Please include this important information in your email request so that we can email back a proper letter of invitation:
Full name (including title of Ms. Mrs. Mr.)
Job title
Company name
Company address
Passport number
Passport expiration date
How do I obtain a visa to attend OSP EXPO?
For information about applying for a visa please refer to the U.S. Department of State website.
ADA Information
All areas are wheelchair accessible. Electronic doors are located at Lobbies A, B, D and F entrances. TDD phones are located in Lobbies A and B and the Grand Concourse by the women’s restroom. These telephones adhere to ADA code height requirements. All elevators are equipped with Braille signage. Additionally, restrooms and drinking fountains are ADA accessible.
REGISTRATION INFORMATION
How and when can I register for OSP EXPO 2013?
Attendee and Exhibitor registration will be available in mid-May. Attendee and exhibitor registration will also be available onsite.
How much does it cost to attend OSP EXPO 2013?
June 1 – June 30: Free
July 1 – September 30: $50
October 1: $100
What is the cancellation/refund policy for attendee conference registration?
All requests for refunds must be received in writing by September 2, 2012 for a full refund. After September 2, 2012 no refunds will be issued. All registrations after September 1, 2012 are NON-REFUNDABLE.
What does my attendee registration to OSP EXPO 2013 include?
Your OSP EXPO registration includes: opening and day two keynote addresses, seminars, access to exhibit hall, networking events, and show bag.
Who do I contact if I have questions about my registration?
Laura Salomon
OSP EXPO Event Manager
Phone: 773.754.3252
Email: laura@pracom.com
HOTEL AND TRAVEL INFORMATION
How and when can I make a hotel reservation for OSP EXPO 2013?
You can make hotel reservations at any time leading up to the event – OSP EXPO discounted hotel rates are only available through Wednesday, September 11, 2013 or until block is full, whichever comes first. Any reservations made after September 11, 2013 or after block is full will be charged at hotel rack rates. For complete information visit the online Hotel & Travel page.
Will there be any shuttle service provided at OSP EXPO 2013?
No shuttle service will be provided. The host hotel is adjacent to the convention center.
What major airport is closest to the Dallas Convention Center?
The Denver International Airport is 23 miles away. Visit http://www.ospmag.com/expo/hotel for complete airport information.
EXHIBITOR INFORMATION
Who do I contact for new booth sales, to make a booth change, or to inquire about sponsorship opportunities for OSP EXPO 2013?
Please contact your sales representative.
Jeff Plaster
jeff@pracom.com
773.754.3247
Robin Queenan
robin@ospmag.com
773.754.3255
Who is the general service contractor for OSP EXPO?
Freeman
4493 Florence St.
Denver, CO 80238
Telephone: 303.320.5100
Fax: 469.621.5614
Email: FreemanDenverES@freemanco.com
We know of another company who wants to exhibit in our booth. Is this allowed?
Sharing exhibit space is not allowed. Exhibitors may not assign, sublet, or apportion space in whole or in part, nor exhibit any products or services other than those manufactured or handled in the normal course of its everyday business, nor permit any agent or any exhibiting firm to solicit business in said space. If special circumstances warrant an exception, permission must be obtained in writing from OSP EXPO Management, which reserves the right to render final judgment. Please contact your sales rep if interested in obtaining additional exhibit space.
Where can I get a list of 2013 exhibitors?
View the online exhibitor list.
How much does exhibit space cost?
The minimum booth size is 100 square feet and booth space is $36.05 per square foot or $3,605 per 10’ x 10’.
All other exhibit-related costs (freight, drayage, booth carpeting and cleaning, electrical service, lead-retrieval equipment, tables/chairs/wastebaskets, floral, etc) are the exhibitor's responsibility and can be ordered through Freeman Decorating, OSP EXPO’s general service contractor, in the online exhibitor kit.
What is included in the 10x10 price for a booth?
- Standard drapery
- Company Identification sign on your booth
- 4 exhibitor passes per 10’ x 10’ booth (max of 16 passes)
- Your company’s profile and contact information in the OSP EXPO Program Guide
- Free admission to regular seminars (please pre-register online)
When will the 2013 exhibitor kit be available?
The OSP EXPO Exhibitor Kit will be available online in early June 2012.
How can I purchase a mailing list for OSP EXPO 2013 attendees?
OSP EXPO attendee lists are not available for purchase to non-exhibitors. Attendee lists are considered an added exhibitor benefit and will be provided free of charge to contracted OSP EXPO exhibitors.
Please Note:
- Pre-show attendee list will be sent to exhibitors on a “by request only” basis 4-6 weeks prior to show date
- Post-show attendee list will be sent to all participating OSP EXPO exhibitors approximately 3-4 weeks after show
- List will be sent via email to the contract contact person and will not include attendee email addresses
How do I book hotel reservations for my exhibit personnel?
It is strongly encouraged that you book your hotel room blocks early in the planning process for OSP EXPO 2013. For complete information visit the online Hotel & Travel page.
How do I register my exhibit personnel?
Register exhibit personnel online starting in mid-May 2013.
SEMINAR PROPOSALS
What is the deadline for submitting my seminar proposal?
All submissions must be in by Tuesday, February 26, 2013.
Are there guidelines for submitting my proposal?
Yes, you can find the guidelines online here.
CONFIRMED SEMINAR SPEAKERS
Where can I see my seminar listed online?
Please check your seminar listing online after June 1, 2013 at http://www.ospmag.com/expo/seminars. Email any changes to amy@pracom.com
Are there Continuing Education Credits/Points for seminars?
Seminars are approved to award Continuing Education Credits (CECs) from BICSI, Continuing Education Units (CEUs) from the Electronics Technicians Association International (ETA-I), and/or COC points from the Board of Certified Safety Professionals (BCSP). We are submitting your seminar summaries to these organizations for their review and assignment of corresponding credits/points.
Do I need to register for OSP EXPO 2013?
Yes, you will need register online at www.ospmag.com/expo starting in mid-May 2013.
Do you have hotel and travel information for OSP EXPO 2013?
Please make your hotel reservations soon. For complete information view the online Hotel & Travel page.
What is the deadline for my PowerPoint Presentation?
All PowerPoint presentations are due Monday, September 23, 2013.
OSP EXPO will be reviewing your seminar content, ensuring that the presentation is objective and educational in focus, and is not sales or marketing oriented.
Your seminar will be reviewed upon receipt; an email message of “Seminar OK” or suggestions for changes will be sent to you via email. Please send your PPT presentation to karen@ospmag.com
Reminder: If your seminar presents information about a new technology or industry development, in order to keep your seminar objective in nature you are to also present an overview of other technologies/developments currently in the market. Seminar attendees can then compare the information, and will be in the position to make the best decisions for their company.
Is there a Speaker Ready Room?
Yes, detailed information will be available soon.
The Speaker Ready Room is available to all OSP EXPO speakers. You can organize your materials, rehearse, and relax before your presentation. This room is unlocked at all times; therefore we do not recommend that you leave any valuables (electronics, money, etc.) in the Speaker Ready Room. OSP EXPO cannot take responsibility for items that are missing or stolen from this room.
Where can I ship my seminar materials?
Shipping details will be available in mid-May 2013.
How do I know what room is assigned for my presentation?
Room numbers will be printed with your seminar information in the OSP EXPO 2013 Official Program, which you will receive upon check-in at the Colorado Convention Center.
- Seminar rooms are set up Classroom Style for 85 people
- There will be a table at the back of the seminar room for speakers to place their handouts, brochures, etc.
- There is a head table and chair(s) at the front of the room, near the podium
- An LCD projector system and a screen are provided
- Podium microphones are provided
- Speakers are to bring their own laptop computers, as well as their PowerPoint file
Please note any last minute room set-up changes per request of the Company/Speaker at this late date will incur a set-up cost that will be billed to the Speaker’s Company.
How do you track attendance at each seminar?
Each seminar room has OSP personnel scanning attendees as they enter the room. After OSP EXPO 2013, we will send you a report with the contact information from each of the (scanned) attendees who participated in the seminar.
Do you provide a PowerPoint Template?
We do not have an OSP EXPO PowerPoint template for you to use; your Company's corporate template for PowerPoint presentations is fine. However we do have a few suggestions for your presentation:
- You are welcome to include the OSP EXPO logo in your presentation.
- Please note that both words in OSP EXPO are capitalized.
- Company information should be kept at a minimum and should be included in the last slide of your PowerPoint presentation.
If I need assistance or have questions that are not listed here, who should I contact?
Laura Salomon
OSP EXPO Event Manager
Phone: 773.754.3252
Email: laura@pracom.com
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